Staff Resources
Searching for links to the tools you use most? You're in luck!
We've compiled all of the most important staff resources here for you.
Staff Tools
Additional Staff Resources
- Benefits
- COVID-19 Resources
- Earned Sick and Safe Time
- Election Dos & Don'ts
- Employee Assistance Support (EAP)
- Employee Forms
- Holiday Schedule
- ISD#834 Compliance Training
- Mandatory Reporting
- Master Contracts and Terms & Conditions
- Omada Health (free online support)
- Literacy Curriculum Committee
- Relicensure
- TEACHER DEVELOPMENT AND EVALUATION PLAN (TDEP)
- Well@Work Clinic
Benefits
COVID-19 Resources
What do I do if I am sick?
- Whether vaccinated against COVID or not, stay home if you are sick!
- Notify your supervisor and enter your absence as normal (request a sub if needed).
- Consider getting tested.
- Contact your healthcare provider for medical advice.
What do I do if I am a close contact to a person with COVID-19?
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What do I do if I am COVID positive?
See Minnesota Department of Health (MDH) website: What to Do if You Have COVID-19
- Notify your supervisor and enter your absence as normal; (request a sub if needed).
- Notify the building health office staff to determine your return to work date.
- Notify the Human Resources Office and send a copy of your positive test results.
Isolation Guidelines
When people get sick with a respiratory virus, CDC guidance recommends that they stay home and away from others. For people with COVID-19 and influenza, treatment is available and can lessen symptoms and lower the risk of severe illness. The recommendations suggest returning to normal activities when, for at least 24 hours, symptoms are improving overall, and if a fever was present, it has been gone without use of a fever-reducing medication.
Once people resume normal activities, they are encouraged to take additional prevention strategies for the next five days to curb disease spread, such as taking more steps for cleaner air, enhancing hygiene practices, wearing a well-fitting mask, keeping a distance from others, and/or getting tested for respiratory viruses.
Earned Sick and Safe Time
Employees now eligible for Earned Sick & Safe Time
Earned Sick and Safe Time (ESST) is the state legislature’s answer to making sure that every worker can have access to paid time off for things like illness, caring for family members and maintaining their personal safety.
This legislation passed during the spring 2023 session and goes into effect Jan 1, 2024.
- The ESST law requires employers to provide paid leave to eligible employees who work in the state.
- An eligible employee is considered as anyone who works at least 80 hours but does not include independent contractors.
- Full time employees who received their time off allocations this fall are already in compliance with the new law and will see little change.
- Most part time employees (those working less than six hours per day) will begin accruing sick leave on a schedule equal to one hour of ESST for every 30 hours worked to a maximum of 48 hours per year. This leave allocation is in addition to what was provided on July 1, 2023.
- ESST is tracked in hours, rather than in days. This means that ESST will be available to use in much smaller increments than sick time has been available in the past.
Earned Sick and Safe Time can be used for a broader range of reasons than what is listed in the contracts and terms and conditions:
- An employee’s mental or physical illness, treatment or preventive care;
- The mental or physical illness, treatment or preventive care of an employee’s family member;
- Absence due to domestic abuse, sexual assault or stalking of an employee or a family member;
- Closure of an employee’s workplace due to weather or public emergency or closure of their family member’s school or care facility due to weather or public emergency; and
- When determined by a health authority or health care professional that an employee or their family member is at risk of infecting others with a communicable disease.
Questions?
Human Resources
651-351-8305
Fax 651-351-8330
humanresources@stillwaterschools.org
Kristine Carlston
Executive Director of Human Resources
carlstonk@stillwaterschools.org
651-351-8311
Ashley Xiong
Human Resources Supervisor
651-351-8319
xionga@stillwaterschools.org
Kris Ann McIntyre
Human Resources Generalist
(Cafeteria, Casuals, Community Ed, Paraprofessionals)
651-351-8313
mcintyrek@stillwaterschools.org
Debra Villafania
Human Resources Generalist
(Teachers, Administrators, Admin. Support, Custodians, Co-Curricular)
651-351-8316
villafaniad@stillwaterschools.org
Election Dos & Don'ts
Staff Guidelines During Referendum Campaign
Minnesota political campaign laws are very clear that NO SCHOOL DISTRICT FUNDS can be used to promote a "yes" or "no" vote for a bond, or for an individual candidate or position. The school district may use funds to provide factual information so that voters can make an informed choice.
The district’s role is to INFORM citizens - not to advocate for a particular vote.
Please use the guide regarding what you as a staff member may or may not do in regard to an election. If you have additional questions, call the Communications Office at 651-351-8320.
Note: All referendum informational materials prepared or distributed with the use of school district funds must be approved by the Communications Office. The goal of a district’s informational campaign is to keep residents informed and provide accurate information in a neutral manner.
Employees MAY:
- Answer factual questions about the issues
- Express a personal opinion about issues when asked
- Volunteer to work with a citizen’s committee during non-work hours, including hosting neighborhood meetings and/or writing editorials or letters to the editor
- Contribute personal funds to a campaign
- Wear personal symbols of expression (ie. buttons, shirts, etc.) as long as they comply with other district policies
- Display campaign signs and posters on personal property (home, cars, etc.)
- Speak at public meetings or attend campaign events during non-working hours. Participation in such activities during regular working hours requires use of personal or vacation time
- Teachers may discuss with students or parents the political process or election issues to the extent such discussion is directly related to the curriculum
- Support good citizenship by encouraging eligible voters to vote
Employees MAY NOT
- Tell others to vote YES or NO while working
- Use school/classroom newsletters, staff mailboxes, or district e-mail to promote a YES or NO vote or advocate for a candidate or position
- Voice an unsolicited opinion on the issue
- Conduct volunteer campaign duties during the regular workday
- Contribute school district funds, supplies or equipment to a campaign
- Display campaign posters or signs on school property
- Participate in campaign activities during the regular work day
- Use school-collected, nonpublic information (ie. classroom lists or contact information that only a staff member would have access to)
- Teachers may not discuss with students campaign issues or advocate a position unrelated to the curriculum
- Teachers may not use any type of grading incentive to encourage or require voting or political activity
Employee Assistance Support (EAP)
A Helping Hand When You Need It...
There are times in life when you might need a little help coping or figuring out what to do. Take advantage of the Employee Assistance Program (EAP) through Voya, where confidential solutions to life's challenges are provided at no cost to you.
Confidential Emotional Support:
Highly trained clinicians are available for counseling, in-person or through tele-health sessions for up to three sessions. Find assistance for anxiety, depression, grief and life adjustments, relationship conflicts, and more.
FamilySource:
Receive qualified referrals and resources from specialists for finding child and elder care, hiring movers or home repair contractors, planning events, locating pet care, and more.
LegalConnect:
Talk to attorneys for practical assistance with your most pressing legal issues, including divorce, adoption, family law, wills, trusts, and more. Need representation? Get a free 30-minute consultation and a 25% reduction in fees.
FinancialConnect:
Financial experts that can assist with a wide range of topics such as retirement and tax planning, mortgages, budgeting, debt, bankruptcy, and more.
Contact EAP
877-533-2363
TYY: 800-697-0353
To access EAP services 24/7, as well as articles, podcasts, and videos, visit guidance resources.com and use Web ID: My5848i
Download the mobile app from the Apple App Store or Android Google Play Store by searching Guidance Now.
EAP services are provided by ComPsych Corporation, Chicago, IL. FamilySource, LegalConnect, IDResources, and FinancialConnect are registered trademarks of ComPsych Corporation. Products and services may not be available in all states.
Employee Forms
- Change of Address
- Clock Hour Application Approval Form
- Course Approval Form for District Salary Credit
- FMLA Packet
- Investigation Report - Religious, Racial, Sexual Harassment, Violence, or Hazing
- Medical Certification Statement
- Report Form - Religious, Racial, Sexual Harassment, Violence, or Hazing
- Resignation Form
- Sabbatical Leave Application
- Short Term Disability or Sick Bank Leave Application
- Travel Credit Application
- Tuition Approval Form
Holiday Schedule
ISD#834 Compliance Training
This year, ISD#834 is having all staff take the following three technology training courses: Cybersecurity, Phishing Awareness, and FERPA (Family Educational Rights and Privacy Act). These trainings are being offered through the District’s Professional Learning platform. Staff with access to PowerSchool can access their assigned trainings through the Waffle icon (top-right).
Staff without access to PowerSchool can go straight to the training site using the following link: https://stillwater.pl.powerschool.com/
You may need to log into your District Google Account to access the training site.
Once you are logged in, click on COMPLIANCE TRAINING and begin your training.
If you need help accessing your training website, you can view the following Loom videos:
Mandatory Reporting
Under Minnesota Statute 260E.06, persons in designated professional occupations are mandated to report suspected child abuse or neglect.
Persons who work with children and families are in a position to help protect children from harm. These persons are required by law to report to child protection if they know or have a reason to believe that a child is being abused or neglected or that a child has been neglected or abused within the prior three years.
The individual with direct knowledge of possible child abuse or neglect is individually responsible to report to the police or child protection. Reporting the concern to a supervisor, administrator, or other coworkers does not mitigate your responsibility to report.
The reporter's name is confidential, accessible only if the reporter consents or by a court order. You can find more information about mandated reporting on the Washington County website in the Resource Guide for Mandated Reporters.
How To Report Suspected Abuse/Neglect
Verbal reports must be made immediately (no longer than 24 hours). A verbal report by a mandated reporter must be followed within 72 hours, excluding holidays and weekends, by a written report of alleged maltreatment.
If a child is in immediate danger, or to request an immediate welfare check, call 9-1-1 or your local police department.
To make a verbal report on suspected abuse or neglect of a child:
Call 651-430-6457 during normal business hours, Monday - Friday, 8 a.m. - 4:30 p.m.
Call the Washington County Crisis Response Unit at 651-275-7400 during the evening, weekend, or holidays.
To make a written report on suspected abuse or neglect of a child:
Please fill out and submit this online form: Referral of Suspected Child Abuse or Neglect.
Submissions lacking identifying information may result in a report not being accepted.
Master Contracts and Terms & Conditions
2024-26 Community Ed Leads and Assistants Terms and Conditions
2023-25 Coordinators/Supervisors/Specialists Master Terms and Conditions
2023-25 Custodian Master Contract
2023-25 District Directors Terms and Conditions
2023-25 Nutrition Services Master Contract
2024-26 Paraprofessional Master Contract
Omada Health (free online support)
All staff and dependents 18 year and older who are enrolled in our Blue Cross Blue Shield insurance program may be eligible to participate in Omada Health at no cost. Omada Health is a digital lifestyle change program personalized to help you reach your health goals -whether that's losing weight, gaining energy, or improving your overall physical health. As part of the program, you will receive a wireless smart scale, a professional virtual health coach, personalized support, and so much more. To find out if you're eligible, fill out a short questionnaire.
Literacy Curriculum Committee
Relicensure
Beginning the license renewal application
The Committee ONLY accepts paperwork from individuals during the last year of their renewal cycle. After paperwork is approved by the District Relicensure Committee and submitted into the Professional Education Licensing and Standards Board system, applications for renewal are ONLY accepted for processing by PELSB after January 1 and before June 30 of the year of license expiration.
Relicensure Committee Bylaws
License Renewal Conditions
The Relicensure Procedures Booklet is in the process of being updated.
Clock Hour Forms and Additional Resources
- Clock Hour Application Approval Form
- Access and Print Professional Learning Transcript
- Online License Renewal Guide
- Mandatory Requirements Chart for Relicensure
- Movement from Tier 3 to Tier 4
Helpful Links
- Step-by-Step Process for External Credit Uploads
- MEA Online: LearnUpon Login / Register
- MN Professional Educator Licensing and Standards Board
- License Lookup
- Online License Renewal
- Suicide Prevention Link (Enter WCDPH as your Organization Code)
Questions?
Stephanie Nord
Relicensure Committee Chair
651-275-2155
nords@stillwaterschools.org
TEACHER DEVELOPMENT AND EVALUATION PLAN (TDEP)
Members of the SCEA, district administration, and Board of Ed worked collaboratively for more than two year to develop the Stillwater Teacher Development and Evaluation Plan (TDEP) for the purpose of fostering professional growth and development, driven by the following Purpose Statement:
The primary purpose of teacher evaluation in ISD 834 is to foster professional growth and development, operating within a framework of collaboration and trust. The main outcome of such evaluation is improved student learning through strengthened educator practices.
Teacher Portfolios
Process and Maps
Well@Work Clinic
We've made it easier to stay healthy!
Wouldn’t it be great if you didn’t have to leave work to go to the doctor? Now you don’t have to because we’ve brought the clinic to you!
Who can be seen at Well@Work?
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All employees covered under a bargaining agreement, regardless of whether they are covered under our insurance plan.
- Dependents (18 months or older) who are enrolled in the Stillwater Schools health plan.
What can I be seen for at my Well@Work clinic?
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Cold & flu
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Strep throat
- Sprains
- Seasonal allergies
- Ear infections
- Some primary care services
- Sinus infections
- Back pain
- Lab tests and more
How much will Well@Work cost me?
Nothing. All services provided at the clinic are at no cost to you and your dependents on the health plan who are 18 months or older.
Will I see a doctor?
You’ll see a HealthPartners advanced care practitioner who is a Physician Assistant. They’re certified to do many of the things a doctor can. They are employed by HealthPartners, this means that your medical information is confidential, just like when you to go your regular clinic.
What if I need medicine?
Well@Work can fill many generic medicines prescribed during your visit for FREE. Please note, Well@Work can’t fill prescriptions from doctors at other clinics.
Check out the full list of prescription medicines available at Well@Work.
Appointments:
952-967-7661
healthpartners.com
Hours:
Regular Hours
(Aug 16-June 14)
M/W/F - 6 a.m. to 2:30 p.m.
T/Th - 9:30 a.m. to 6 p.m.
Summer Hours
(June 15-Aug 15)
M/W/F - 6 a.m. to 2:30 p.m.
T/Th - 8:30 a.m. to 5 p.m.
Location:
Stillwater Area High School
5701 Stillwater Blvd. N.
Outside Door 31S
Stillwater, MN 55082