Searching for links to the tools you use most? You're in luck!
We've compiled all of the most important staff resources here for you.
- COVID-19 Resources
- Election Dos & Don'ts
- Employee Assistance Support (EAP)
- Omada Health (free online support)
- Holiday Schedule
- Mandatory Reporting
- Master Contracts and Terms & Conditions
- TEACHER DEVELOPMENT AND EVALUATION PLAN (TDEP)
- Well@Work Clinic
- Technology Levy
- ISD#834 Compliance Training
What do I do if I am sick?
- Whether vaccinated against COVID or not, stay home if you are sick!
- Notify your supervisor and enter your absence as normal (request a sub if needed).
- Consider getting tested.
- Contact your healthcare provider for medical advice.
What do I do if I am a close contact to a person with COVID-19?
What do I do if I am COVID positive?
See Minnesota Department of Health (MDH) website: What to Do if You Have COVID-19
- Notify your supervisor and enter your absence as normal; (request a sub if needed).
- Notify the building health office staff to determine your return to work date.
- Notify the Human Resources Office and send a copy of your positive test results.
Starting with the onset of symptoms or on the day an individual tests positive for COVID, they will be required to isolate at home for 5 full days:
- If they have no symptoms at the end of 5 days they can return to normal activities on Day 6, but they must wear a mask at all times for at least 5 more days.
- If they have symptoms after 5 days, they must stay home until they are fever-free for 24 hours without the use of fever-reducing medication and other symptoms have improved. At that time they can start the 5 days of wearing a mask at all times.
- If you are unable to wear a mask when around others, you should continue to isolate for a full 10 days.
- If you were asymptomatic initially, and then begin to have symptoms, you should isolate for 5 days from the start of symptoms.
Free take-home COVID-19 test kits are available in our school health offices by request.
FIND CONTACT INFORMATION FOR HEALTH OFFICES
Find Testing Locations to find a clinic or pharmacy providing tests.
Families should consult with their physicians or local, county, and state health organizations to learn more about vaccines and determine what, if anything, is best for their family. You can learn more on MDH's Vaccination website.
Staff Guidelines During Referendum Campaign
Minnesota political campaign laws are very clear that NO SCHOOL DISTRICT FUNDS can be used to promote a "yes" or "no" vote for a bond, or for an individual candidate or position. The school district may use funds to provide factual information so that voters can make an informed choice.
The district’s role is to INFORM citizens - not to advocate for a particular vote.
Please use the guide regarding what you as a staff member may or may not do in regard to an election. If you have additional questions, call the Communications Office at 651-351-8320.
Note: All referendum informational materials prepared or distributed with the use of school district funds must be approved by the Communications Office. The goal of a district’s informational campaign is to keep residents informed and provide accurate information in a neutral manner.
- Answer factual questions about the issues
- Express a personal opinion about issues when asked
- Volunteer to work with a citizen’s committee during non-work hours, including hosting neighborhood meetings and/or writing editorials or letters to the editor
- Contribute personal funds to a campaign
- Wear personal symbols of expression (ie. buttons, shirts, etc.) as long as they comply with other district policies
- Display campaign signs and posters on personal property (home, cars, etc.)
- Speak at public meetings or attend campaign events during non-working hours. Participation in such activities during regular working hours requires use of personal or vacation time
- Teachers may discuss with students or parents the political process or election issues to the extent such discussion is directly related to the curriculum
- Support good citizenship by encouraging eligible voters to vote
Employees MAY NOT
- Tell others to vote YES or NO while working
- Use school/classroom newsletters, staff mailboxes, or district e-mail to promote a YES or NO vote or advocate for a candidate or position
- Voice an unsolicited opinion on the issue
- Conduct volunteer campaign duties during the regular workday
- Contribute school district funds, supplies or equipment to a campaign
- Display campaign posters or signs on school property
- Participate in campaign activities during the regular work day
- Use school-collected, nonpublic information (ie. classroom lists or contact information that only a staff member would have access to)
- Teachers may not discuss with students campaign issues or advocate a position unrelated to the curriculum
- Teachers may not use any type of grading incentive to encourage or require voting or political activity
A Helping Hand When You Need It...
There are times in life when you might need a little help coping or figuring out what to do. Take advantage of the Employee Assistance Program (EAP)1 which includes WorkLife Services and is available to you and your family in connection with your group insurance from Standard Insurance Company (The Standard). It's confidential - information will be released only with your permission or as required by law.
Connection to Resources, Support and Guidance
You, your dependents (including children to age 26)2 and all household members can contact master's-degreed clinicians 24/7 by phone, online, live chat, email and text. There's even a mobile EAP app. Receive referrals to support groups, a network counselor, community resources or your health plan. If necessary, you'll be connected to emergency services.
Your program includes up to three face-to-face assessment and counseling sessions per issue. EAP services can help with:
WorkLife Services are included with the Employee Assistance Program. Get help with referrals for important needs like education, adoption, travel, daily living and care for your pet, child or elderly loved one.
Visit workhealthlife.com/Standard3 to explore a wealth of information online, including videos, guides, articles, webinars, resources, self-assessments and calculators.
With EAP, assistance is immediate, personal and available when you need it.
24 hours a day,
seven days a week
NOTE: It's a violation of your company's contract to share this information with individuals who are not eligible for this service.
Standard Insurance Company
1100 SW Sixth Avenue
Portland, OR 97204
Employee Assistance Program-3
SI 17201 (7/17) EE
1 The EAP service is provided through an arrangement with Morneau Shepell, which is not affiliated with The Standard. Morneau Shepell is solely responsible for providing and administering the included service. EAP is not an insurance product and is provided to groups of 10-2,499 lives. This service is only available while insured under The Standard's group policy.
2 Individual EAP counseling sessions area available to eligible participants 16 years and older; family sessions are available for eligible members 12 years and older, and their parent or guardian. Children under the age of 12 will not receive individual counseling sessions.
The Standard is a marketing name for StanCorp Financial Group, Inc. and subsidiaries. Insurance products are offered by Standard Insurance Company of Portland, Oregon in all states except New York. Product features and availability vary by state and are solely the responsibility of Standard Insurance Company.
All staff and dependents 18 year and older who are enrolled in our Blue Cross Blue Shield insurance program may be eligible to participate in Omada Health at no cost. Omada Health is a digital lifestyle change program personalized to help you reach your health goals -whether that's losing weight, gaining energy, or improving your overall physical health. As part of the program, you will receive a wireless smart scale, a professional virtual health coach, personalized support, and so much more. To find out if you're eligible, fill out a short questionnaire.
Under Minnesota Statute 260E.06, persons in designated professional occupations are mandated to report suspected child abuse or neglect.
Persons who work with children and families are in a position to help protect children from harm. These persons are required by law to report to child protection if they know or have a reason to believe that a child is being abused or neglected or that a child has been neglected or abused within the prior three years.
The individual with direct knowledge of possible child abuse or neglect is individually responsible to report to the police or child protection. Reporting the concern to a supervisor, administrator, or other coworkers does not mitigate your responsibility to report.
The reporter's name is confidential, accessible only if the reporter consents or by a court order. You can find more information about mandated reporting on the Washington County website in the Resource Guide for Mandated Reporters.
How To Report Suspected Abuse/Neglect
Verbal reports must be made immediately (no longer than 24 hours). A verbal report by a mandated reporter must be followed within 72 hours, excluding holidays and weekends, by a written report of alleged maltreatment.
If a child is in immediate danger, or to request an immediate welfare check, call 9-1-1 or your local police department.
To make a verbal report on suspected abuse or neglect of a child:
Call 651-430-6457 during normal business hours, Monday - Friday, 8 a.m. - 4:30 p.m.
Call the Washington County Crisis Response Unit at 651-275-7400 during the evening, weekend, or holidays.
To make a written report on suspected abuse or neglect of a child:
Please fill out and submit this online form: Referral of Suspected Child Abuse or Neglect.
Submissions lacking identifying information may result in a report not being accepted.
Beginning your license renewal application
The Committee ONLY accepts paperwork from individuals during the last year of their renewal cycle. After paperwork is approved by the District Relicensure Committee and submitted into the Professional Education Licensing and Standards Board system, applications for renewal are ONLY accepted for processing by PELSB after January 1 and before June 30 of the year of license expiration.
Read our Relicensure Procedures Booklet. (In the process of being updated)
Clock Hour Forms and Additional Resources
- Additional Clock Hour Resources (UPDATED)
- Clock Hour Pre-Approval Form for Relicensure
- Clock Hour Application Approval Form (UPDATED)
- Print District CEU Transcript
- Online License Renewal Guide (UPDATED)
- Mandatory Requirements Chart for Relicensure
- Movement from Tier 3 to Tier 4
- MEA Online: LearnUpon Login / Register
- Infinitec: Login / Register
- MN Professional Educator Licensing and Standards Board
- License Lookup
- Online License Renewal
- Suicide Prevention Link (Enter WCDPH as your Organization Code)
Relicensure Committee Chair
Members of the SCEA, district administration, and Board of Ed worked collaboratively for more than two year to develop the Stillwater Teacher Development and Evaluation Plan (TDEP) for the purpose of fostering professional growth and development, driven by the following Purpose Statement:
The primary purpose of teacher evaluation in ISD 834 is to foster professional growth and development, operating within a framework of collaboration and trust. The main outcome of such evaluation is improved student learning through strengthened educator practices.
We've made it easier to stay healthy!
Wouldn’t it be great if you didn’t have to leave work to go to the doctor? Now you don’t have to because we’ve brought the clinic to you!
Who can be seen at Well@Work?
All employees covered under a bargaining agreement, regardless of whether they are covered under our insurance plan.
- Dependents (18 months or older) who are enrolled in the Stillwater Schools health plan.
What can I be seen for at my Well@Work clinic?
Cold & flu
- Seasonal allergies
- Ear infections
- Some primary care services
- Sinus infections
- Back pain
- Lab tests and more
How much will Well@Work cost me?
Nothing. All services provided at the clinic are at no cost to you and your dependents on the health plan who are 18 months or older.
Will I see a doctor?
You’ll see a HealthPartners advanced care practitioner who is a Physician Assistant. They’re certified to do many of the things a doctor can. They are employed by HealthPartners, this means that your medical information is confidential, just like when you to go your regular clinic.
What if I need medicine?
Well@Work can fill many generic medicines prescribed during your visit for FREE. Please note, Well@Work can’t fill prescriptions from doctors at other clinics.
(Aug 16-June 14)
M/W/F - 6 a.m. to 2:30 p.m.
T/Th - 9:30 a.m. to 6 p.m.
(June 15-Aug 15)
M/W/F - 6 a.m. to 2:30 p.m.
T/Th - 8:30 a.m. to 5 p.m.
Stillwater Area High School
5701 Stillwater Blvd. N.
Outside Door 31S
Stillwater, MN 55082
Technology Levy Update - January 2023
In November 2021, the District’s Technology Levy was approved by voters. The Levy promised to provide 1:1 chromebooks to students, fund teacher laptop replacements, upgrade classroom audio/video technology, increase support staffing, and improve computer network security. The Levy was approved for 10 years and funding became available on July 1st, 2022.
Student Chromebook Rollout
The District has rolled out 5,000 Lenovo Chromebooks (2022 Purchase) to 6-12th grade students. We are currently rolling out 2,500 Acer Chromebooks (2020/2021 Purchase) in 2nd-5th Grade classrooms. This process is moving a little slower than expected, and should be completed soon. Elementary classroom will have enough chromebooks for 1:1 assignments. Students in elementary school do not need to take their devices home unless it supports a class project and parents are informed.
We are now using the Hapara content filter on student chromebooks. The filter is integrated with our class schedules and students can request website overrides from their teachers. Teachers can override the filter for their students for up to 5 days. Permanent override requests can be made via a help ticket (http://help.stillwaterschools.org). Due to filtering requirements, students cannot log into their chromebooks with personal accounts; this is because personal accounts bypass district content filtering. We are looking at more flexible solutions for students.
Some students have not checked out a chromebook. Student use of a district chromebook as a requirement is largely dependent on teacher expectations. If classroom teachers use apps like the Schoology Lockdown Browser, then students will be required to check out a device in order to take classroom assessments. Secondary teachers can send individual students to the media center to check out their device.
Teacher Laptop Rollout
The District has rolled out 160 of 185 teacher laptops this school year (2022/2023). Under the District’s Technology Plan, we are scheduled to roll out 125 laptops per year, which allows for the replacement of all teacher devices once every five years. Due to historical funding volatility, our current laptop inventory for 2015 acquisitions cannot be replaced efficiently under that schedule; and so we have increased the 2022-2023 allocation to help address these seven year old devices. We will be replacing another 150 next year (2023/2024), and moving to the 125/year schedule in 2024/2025.
Classroom Audio/Video Upgrades
This year to date, the District has deployed 93 interactive TVs to classrooms, replacing projectors that are 10+ years old. We have also hit a difficult challenge with “new” Epson projectors that have failed but are less than 5 years old. Moving forward, we will need to prioritize both 7+ year old projectors and newer Epson short-throw projectors that have failed (SAHS new construction). Our goal is to be projector free in 5 years; we will achieve this by accelerating display technology implementations while holding off on audio system upgrades.
The annual budget under the Technology Levy for screen technology is $200,000/year. As stated above, we will be spending more than this during the first 3 years to get caught up on classroom screen replacements.
Under the Levy, we have solidified our Family Help Desk support, and increased tech support at each middle school and high school. We’ve added a Technology Integration Coordinator, and we’re looking at future improvements to elementary support. This staffing provides us with the needed support to ensure that our technology is accessible, and help is available when needed. We are also working to improve our professional development and training practices around the use of technology in the classroom.
While most security upgrades are invisible to users, we want to share the work that is being done to keep our data and our students safe. We have added EndPoint Protection (EDP/EDR) across the district to improve security of devices and data. This is similar to anti-virus software, but more robust. We have also added additional security software to our chromebooks as required under CIPA (Children’s Internet Protection Act) legislation. In September, we completed a data backup project which was required for our cyber insurance compliance. Lastly, we added a website for parents that explains what software services we use, what data those software services can access, and privacy policies for each service provider. All of these additions to security are required by State or Federal law, or cyber insurance, and are funded by our Levy.
This year, ISD#834 is having all staff take the following three technology training courses: Cybersecurity, Phishing Awareness, and FERPA (Family Educational Rights and Privacy Act). These trainings are being offered through the District’s Professional Learning platform. Staff with access to PowerSchool can access their assigned trainings through the Waffle icon (top-right).
Staff without access to PowerSchool can go straight to the training site using the following link: https://stillwater.pl.powerschool.com/
You may need to log into your District Google Account to access the training site.
Once you are logged in, click on COMPLIANCE TRAINING and begin your training.
If you need help accessing your training website, you can view the following Loom videos: